Faith and Practice
Select one of the following sections to go to
Part II: The Form of Government
Chapter 2—General Organization
Section 3—The Yearly Meeting
C. The Representative Body
1. Composition and Meetings.
(See section 1 - Local Meetings)
2. Duties of the Representative Body
This Body is the Yearly Meeting in session. Representatives are seated in a reserved section at the opening session of the Yearly Meeting. Alternates are seated only in the event the named representative is absent. Those representatives seated at this meeting shall serve throughout the current year. Representatives are responsible to report on and assist in the implementation of all action taken at Yearly Meeting to their local meetings.
Matters of business and concern will be brought before the Representative Body. These matters may be initiated by Yearly Meeting Boards or local meetings, but must be channeled to Representatives through the Executive Board. The Clerk may, according to his or her discernment, limit discussion of business matters to the Representative Body.
The Clerks or a member of the Representative Body through the Assistant Presiding Clerk, may request an be called for discussion. The Presiding Clerk shall announce that the business meeting is in Executive Session, at which time only members of the Representative Body and members of the Executive Board shall be present. No minutes are recorded during the Executive Session. The purpose of the Executive Session is free discussion regarding issues that are delicate in nature. At the close of the Executive Session, business will resume as before.
Normally, the Clerk shall determine the disposition of business as he or she shall sense the will of the meeting; but the Clerk may, at his or her discretion, ask the Representative Body for a vote. A two-thirds majority of those seated will be considered necessary as a standard rule for approval of business if a vote is required.
The Representative Body, upon recommendation of the Executive Board, shall appoint persons to serve in the following capacities (all terms of service begin following the Yearly Meeting sessions):
Each Yearly Meeting Clear is named for a term of three years with approximately one-third of these terms expiring each year.
Chairperson of Hosts, Registrar, Statistician, and any special committee or officer as directed by the Yearly Meeting are appointed annually.
All Yearly Meeting Board members are appointed for three-year terms, with approximately one-third of the terms expiring each year. Members should serve a maximum of three 3-year terms and enjoy a 1-year break before returning to the Board.
A Ministries Coordinator is appointed for a three-year term.
Custodian of Records is appointed for a three-year term.
Select one of the following sections to go to