Faith and Practice
 

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Part II: The Form of Government

Chapter 2—General Organization

Section 3—The Yearly Meeting

E. The Executive Board

1. Composition

The Executive Board of the Yearly Meeting consists of the Presiding Clerk who serves as chairperson; the Assistant Presiding Clerk who serves as Vice-Chairperson, and who chairs the /Task Force; the Recording Clerk who serves as Secretary; the Assistant Recording Clerk; the General Superintendent; Yearly Meeting Treasurer; Ministries Coordinator; EFI member-at-large; President and Vice President of each of the Yearly Meeting Boards; and other officers named by the Yearly Meeting. (Care should be taken to see that all appointments other than annual terms of office expire proportionately each year.)

2. Meetings

The Executive Board meets from time to time for the transactions of routine business. It may be called by the Presiding Clerk, at the request of five or more members, to meet at any time during the year. Called meetings shall be preceded by 10 days’ written notice to all members, with a statement of the particular business at hand. A minimum of one-third of Executive Board members is required for transaction of business.

3. Duties and Functions

The Executive Board attends to any business which the Yearly Meeting refers to it and is responsible for the following specific functions:

1. To represent the Yearly Meeting in the interim of its annual sessions and to act on behalf of the Yearly Meeting in cases where the interest or reputation of Friends may render it necessary. All such proceedings are reported to the Yearly Meeting in session.

2. To represent the Yearly Meeting in matters of inter-meeting relationships, in keeping with established policies.

3. To nominate to the Yearly Meeting persons to serve as General Superintendent and such other official positions as the Yearly Meeting may designate, at the same time making recommendations as to the applicable salary and expense allowance. To provide the General Superintendent with necessary clerical assistance and equipment. To provide for encouragement, support, and counsel through the naming of a Superintendent’s Council. This Council is formed on recommendation of the General Superintendent.

4. To consider at Yearly Meeting the recommendations for each department as received through the Stewardship Ministries Board. It takes into account the financial requirements of the total plan and the resources of the Yearly Meeting, and then combines the board askings and other needs into an operating plan consistent with the overall objectives of the Yearly Meeting.

5. At its Mid-Year Board meeting, to establish the final financial budget based on the Yearly Meeting action and the response from the local meetings.

6. To consider and act upon requests for the privilege of making financial appeals on behalf of any of the Boards within the limits of the Yearly Meeting during the year. Such appeals may be approved for projects beyond the essential budgeted programs of the Boards.

7. To consider carefully any question of doctrine, organization, policy, or procedure which may be submitted to it by an officer or Board of the Yearly Meeting, and to decide whether the matter should be placed before the Yearly Meeting in session for consideration and action.

8. To fill any vacancies in Board presidents which may occur between Yearly Meeting sessions.

9. To name a task force to serve as a . This committee will make recommendations for all Yearly Meeting positions, including Board presidents, to the Executive Board. The committee will be chaired by the Assistant Presiding Clerk. All local churches will be contacted for input regarding available personnel who are appropriately gifted for Yearly Meeting responsibilities. The Task Force report will then be routed to the Representative Body as a matter of business.

10. A shall be appointed by and subordinate to the Executive Board. Duties of this Committee include recommending Yearly Meeting speakers and theme and proposing overall goals and direction for the Yearly Meeting. The General Superintendent and Ministries Coordinator shall be full members of this Committee.

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